WardQueue ("the service") is a job-application tracking and automation tool for UK medical and allied-health professionals. It consists of the WardQueue web dashboard and the "WardQueue Assistant" Chrome extension, which helps you apply to jobs listed on healthjobsuk.com and its application system, trac.jobs. This policy explains what data the service collects, why, and how it's handled.
WardQueue is operated by an individual developer, not a company. If you have questions about this policy or want data deleted, contact marichufx@gmail.com.
| Category | Examples | Why |
|---|---|---|
| Account data | Email address, password (bcrypt-hashed) or Google sign-in identity | To authenticate you and secure your account |
| Profile & application data | Name, contact details, date of birth, National Insurance number, right-to-work/immigration status, professional registration (e.g. HCPC/NMC) details, employment and education history, referees' names and contact details, and the equal-opportunities / criminal-record declaration fields that UK NHS job applications require (e.g. gender, ethnic origin, disability status, religion or belief, sexual orientation, unspent convictions) | These fields exist because the NHS application forms you're applying through (via Trac) ask for them. WardQueue stores what you enter so it can fill those forms on your behalf |
| CV and vacancy documents | Your uploaded CV (PDF/DOCX), and job description / person specification documents downloaded from job listings you're applying to | Used to extract structured profile data and to ground AI-generated application answers in the real requirements of each job |
| Job & application records | Jobs collected from healthjobsuk.com searches, and the status of applications WardQueue has submitted or is in progress on | Powers the dashboard that shows what's been applied to vs. still queued |
| trac.jobs login credentials | The email and password you type into the extension's side panel to sign in to trac.jobs | Typed directly into your browser's local extension storage for the few seconds it takes to submit trac.jobs' own login form, then deleted immediately after use. This password is never sent to WardQueue's backend or stored anywhere — it only ever travels from your browser to trac.jobs itself, the same as if you'd typed it into trac.jobs' login page by hand |
The WardQueue Assistant extension runs inside your own Chrome browser, using your real, logged-in session — not a server-side bot. It:
The extension never operates while your browser is closed, and never tries to defeat or bypass site verification/security checks — it waits for you to complete those yourself.
| Service | What it receives | Purpose |
|---|---|---|
| Anthropic (Claude API) | Your CV text, profile/employment data, and the vacancy documents for a specific job | Extracting structured CV data, and drafting AI-generated supporting statements / screening-question answers grounded in your real background and that job's requirements |
| Resend | Your email address | Sending login verification codes and account emails |
| Google (optional) | Your Google account identity | Only if you choose "Sign in with Google" instead of an email/password account |
WardQueue does not sell your data, and does not use it for advertising or share it with any other third party beyond what's listed above and what's needed to operate the service (e.g. the hosting provider storing the database and uploaded files).
All WardQueue data — your profile, job records, and uploaded CVs/documents — is stored on a server WardQueue's developer operates directly, not a shared cloud platform. All traffic between the extension, the dashboard, and that server is encrypted (HTTPS/TLS).
Your data is kept for as long as your account is active. There's currently no self-service "delete my account" button — email marichufx@gmail.com to request deletion of your account and all associated data, and it will be removed.
Some of the fields above (health/disability, religion or belief, sexual orientation, ethnic origin, and unspent-conviction status) are "special category" data under UK data protection law. WardQueue only collects them because they're required fields on the actual NHS job application forms you're choosing to submit, and only uses them to fill those specific fields — never for profiling, analytics, or any purpose beyond completing your application as you've instructed.
If this policy changes materially, the "Last updated" date above will change. Continued use of WardQueue after an update means you accept the revised policy.